Archbold Wilson Event Center Rental Application

FEE SCHEDULE

Pavilion/Stage area: (return of deposit is contingent upon inspection of facility)

4 hours or less:	$75 (includes tables & chairs)	$50 (no tables & chairs)
4 hours or more:	$100 (includes tables & chairs	$75 (no tables & chairs)
Deposit:	$75	$50

with Kitchen: (return of deposit is contingent upon inspection of facility)

4 hours or less:	$100 (includes tables & chairs)
4 hours or more:	$150 (includes tables & chairs
Deposit:	$100

***IMPORTANT CHANGES TO PAVILION & EVENT CENTER RESERVATIONS***

Reservations are NOT guaranteed until payment has been received, processed, and approved.

-Applications will be accepted on a first-paid, first-reserved basis.

-Once Application is submitted payment is due within 24 hours or application will be disregarded. CHECK OR CASH

-Individuals submitting reservation request are responsible for contacting Town Hall to verify availability and confirm their reservation.

-Reservation confirmations will only be issued after payment has been received and the reservation has been entered into the Town’s reservation system.

-Facilities must be cleaned and returned to the condition in which they were received. This includes removing all trash, decorations, personal belongings, and ensuring the facility is left clean for the next renter.

We appreciate your cooperation as we work to improve our reservation process and provide better experience for all users.

For questions, please Contact Town Hall at 260-622-4251

**FACILITY CLEAN UP REQUIRMENTS**

-Removing all trash and placing it in a designated receptacle

-Removing decorations, food, supplies, and personal belongings.

-Cleaning tables, countertops, and other surfaces used during the rental.

-Ensuring restrooms, kitchen areas, and common spaces are left clean and orderly.

-Turning lights off and securing the facility, if applicable.

The facility should be left in the same condition or better than it was found. Failure to properly clean the facility may result in forfeiture of deposits, and/or denial of future rental requests.

Event Center Rental Application

Please complete the form below. When you’re finished, click the “Submit” button. A copy of your completed form will be emailed to you for your records.

Reservations are NOT guaranteed until payment is received, processed and approved by the Town of Ossian. Submitting this application does not guarantee your date. Reservations are accepted on a FIRST-PAID, FIRST-CONFIRMED BASIS. If payment is declined, returned, or otherwise fails to process, the reservation will be considered void and the request date may become available to other applicants. The Town of Ossian is not responsible for notifying applicants of declined payments.
Today's Date*
MM slash DD slash YYYY
Date Requested
MM slash DD slash YYYY
Time facility to be used:
Time finished:
Name/Organization:
Address:
Email:
Phone:
Person Responsible:
Phone:
Requesting:
Pavilion/Stage Area
Table & Chairs
Kitchen
Outdoor Power
Type of event being held:
Based on a review of the event additional insurance could be required. (office use only) ____No ____Yes
What is your estimated number of attendees?
Will alcohol be served?

No

Yes
If yes additional deposit & insurance are required.

** All events serving or selling alcohol are required to have a liability insurance policy with $1,000,000 coverage. The policy MUST list the Town of Ossian as an additional insured.

** Additional deposit of $100 if your event is serving alcohol. Your deposit will be refunded if park is clean, not damaged and all rental items accounted for.

** All events serving or selling alcohol will agree to use a caterer as defined as "a state licensed beer, liquor, and wine restaurant permit holder who is authorized to dispense alcoholic beverages off their licensed premises." This does not include liquor stores or drug stores that have a three-way license or have an ATC Permit. Alcohol must be served by a licensed bartender. Alcohol must be served and consumed within the fenced or roped off area or in a designated tent as approved by the director of the park. The Park will provide a uniformed security officer at a fee of $30.00 per hour, to be paid for by you, the renter of this facility.
List times liquor is to be served:
# of hours security is needed:
(Total number of hours that liquor will be served)
I agree to comply with the above statement in regards to our responsibility to have alcohol at this event.

Yes, I agree
Name of Applicant:*
Applicant's Email:*

This is where you will receive your emailed copy of this form. Please make sure it is accurate.
-Reservations are processed on a First-paid, First-reserved basis. -Submission of an application does not guarantee a reservation. -Reservations become OFFICIAL only after payment has been received, processed, and confirmed by Town Hall. -Applicants are encouraged to contact the town hall to verify availability before submitting application. -Facility: Must be cleaned and returned to the condition in which there received. Failure to do so will results in forfeiture of deposit or future rental privileges. For QUESTIONS regarding reservations, please contact Ossian Town Hall at 260-622-4251.